Exempt to Permanent Assistant Materials Coordinator – (1942) - Citywide– (163759)

Under general direction, supervises and coordinates the materials management activities related to planning, ordering, receiving, storage and distribution of a wide variety of supplies and/or equipment within a large operating department; participates in the development and revision of departmental policies and procedures; attends a variety of meetings and committees; maintains an integrated computerized inventory control system through subordinates by training and supervision; consults with departmental unit managers on the impact of materials management procedures; and performs related duties as required.

Essential Functions:

1. Plans, assigns, supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records, determination of materials requirements, preparation of purchase requisitions, delivery orders, term purchases agreements and processing accounts payable documents; prepares periodic and special reports of unit activities.

2. Confers with section or division managers and supervisors regarding material support operations, short or long range plans effecting supplies and usage; and adjusts or recommends necessary inventory, storage or reorder changes.

3. Confers with departmental users and vendor representatives regarding service, product quality and durability, and purchase feasibility; implements systems for providing information to users on status of order; investigates and resolves user and accounts problems.

4. Participates in product evaluation activities, including preparation of statistical information; may write item or service specifications; may prepare documents for major supply contracts.

5. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories of supplies and equipment; and maintains a computerized inventory management information system.

6. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements internal distribution systems and security policy; regularly reviews existing systems and procedures, and recommends revisions as necessary.

7. Selects and evaluates subordinates personnel; approves timeroll records; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs.

8. Class 1942 performs related duties as required.