Legal Secretary I - Airport Team - City Attorney's Office (TPV 1458)

About the Airport Team
The Airport Team is a collaborative and dynamic group, currently with nine attorneys and one legal secretary. The Team functions as in-house legal counsel to the Airport Commission, an enterprise department of the City and County of San Francisco, which owns and operates San Francisco International Airport (Airport). The Airport Commission has an annual operating budget of over $1 billion and a workforce of over 1,600 employees. The Team is located at the Airport.

Position Information and Responsibilities
Legal secretaries work under the direction of attorneys and provide a variety of secretarial and clerical duties in a fast-paced transactional and civil litigation practice. The responsibilities listed below are representative of the range of duties assigned and are not intended as an exhaustive list.

• Preparing and editing a wide variety of legal documents in proper format, including, contracts, leases, memoranda of understanding, correspondence, motions, discovery, subpoenas, notices (including knowledge of and/or ability to create Table of Authorities and Table of Contents).
• Knowledge of and familiarity with the California Tort Claims Act claims intake and processing.
• Reviewing, preparing, editing, and finalizing resolutions and ordinances for submission to the Airport Commission or Board of Supervisors.
• Practical knowledge of multiple word processing systems, spreadsheet software, and case management systems/software.
• Maintaining and updating attorney meetings and team calendars and proofreading time billing; keeping abreast of important court dates, local court rules and procedures regarding filing legal documents with courts as mandated including e-filing, and serving legal document as required by rules; prioritizing duties and deadlines to accommodate work schedules of attorneys.
• Managing contracts and invoicing process for multiple outside counsel, and keeping attorneys informed of contract expenditures/budget.
• Opening, maintaining, monitoring, organizing, closing legal case files, maintaining correspondence and record files
• Legal filing of documents with state and federal trial courts, courts of appeal, and administrative bodies.
• Performing other duties and responsibilities as required including general administrative tasks.
• Exercising judgment and discretion in dealing with confidential matters.
• Exercising discretion and tact when contacting court staff, vendors, and other City departments.
• Working closely with paralegals, investigators, information technology staff, and accounting staff to complete tasks assigned by attorneys and supervisors.