3558 Senior Museum Registrar

Under general supervision of Curator in charge of Collections, the Senior Museum Registrar will perform registration duties associated with archives materials at the Aviation Museum and Library. This collection now comprises 116,500 objects and is receiving record numbers of donations annually. Additionally, this material is heavily used by curators for inclusion in exhibitions, as well as by researchers and other SFO departments. A Senior Museum Registrar is required to oversee and carry out the complex and high-volume duties associated with the ongoing care and access of the archives collection.

The essential functions of this position include, but are not limited to the following:

1. Lead and oversee the collection development and registration of museum objects and aviation archives at SFO Museum, including establishing standards for accession, documentation, labeling, and cataloging; ensure the integrity of more than 180,000 records in the collections database.
2. Manage and approve donation processing workflows, including creation of master donation records, evaluation of prospective materials, tracking of donation status from intake through deed of gift, donor correspondence, and oversight of records for purchases and transfers into the permanent collection.
3. Supervise the maintenance of official collection records, including donor files, insurance documentation, identification photographs, invoices, and financial records; review accession documentation prepared for curators and museum leadership.
4. Plan, coordinate, and oversee the digitization program for archival materials, setting priorities, quality standards, and workflows for scanning, metadata creation, digital asset management, and preservation.
5. Serve as the primary registration liaison to curators, museum staff, and other SFO departments; advise on appropriate use of archival materials in exhibitions, publications, research, and projects, including coordination with airline partners.
6. Direct and review periodic inventories of the permanent collection, ensuring accuracy of location, condition reporting, and record reconciliation; approve corrective actions when discrepancies are identified; monitor environmental controls in collections storage facilities across campus with HOBO data tracking and integrated pest management (IPM).
7. Review and provide final input on all aviation exhibition text related to archival materials to ensure historical accuracy, consistency, and alignment with SFO Museum standards.
8. Oversee and authorize the movement, storage, and disposition of collection objects; establish handling protocols, packing standards, environmental controls, security procedures, and records management of donation documents and insurance; serve as lead courier when high-value or sensitive materials are transported; authorize conservation treatment; coordinate with vendors for collection supplies and equipment maintenance.
9. Coordinate aviation oral history program initiatives with participant correspondence, transcript editing, publication, and production of content deliverables for public programming; produce and edit weblog content/blogposts in conjunction with museum collection initiatives; support educational programming, tours, and outreach activities, ensuring appropriate use of collection materials and compliance with museum, library, and archival policies.
10. Provide lead supervision, training, and work assignments to interns, volunteers, and other collections/registration staff; set priorities, monitor progress, and ensure quality of cataloging, digitization, and records work.
11. Provide onsite support of the Aviation Museum & Library during public open hours on weekends as assigned, including volunteer supervision, visitor services, operations, interdepartmental liaising, and point of contact for first responder and frontline communications.
12. Perform related duties and responsibilities as assigned.