Facilities Assistant

You will work directly with the Office Manager and Facilities Coordinator to provide a range of services to users of the office. Not limited to:

• Provide day to day support for all aspects of facilities management
• Ensure all equipment/technology is in working order and report when required
• Ensure a safe working environment for all floor occupants
• Resolve any logistical issues and escalate to Office Manager
• Do floor walks and audits to ensure tidiness including ad hoc spot cleaning when required
• Monitor beverages and fruits and restock refrigerators throughout the building
• Perform basic building repairs daily, replace light bulbs and perform other regular maintenance of the premises as needed
• Move furniture such as desks, tables, chairs and boxes
• Sort and distribute mail and packages
• Assist new hires setting up office space
• Provide support to annual asset inventory
• Maintain the archiving
• Work closely with receptionists (preparing meeting rooms, handling mail, etc.)
• Proactively deal with enquiries and requests in a timely and professional manner
• Ensure that all maintenance/cleaning issues are reported to the Office Manager and logged on internal systems daily and followed up on the progress
• Monitor cleanliness of kitchen and toilettes
• Ensure that all printers are checked, and paper is restocked
• Ensure that all cupboards are tidy
• Monitor stationery supplies, requesting new stocks as per procedure
• Keep an accurate stock count of various consumables
• Liaise with suppliers
• Deal with any ad hoc duties as required