Conference Services Assistant

The role

Clifford Chance US LLP is seeking a full-time Conference Services Assistant to  provide a high level of hospitality service in a state of the art conference center for both internal and external clients in the Houston, TX office. The Conference Services Assistant will also assist the Operations team with a variety of clerical tasks including, but not limited to Reception duties.  The ideal candidate is proactive, organized and customer service oriented. This position will report to the Houston Office Manager.

• Assist office events, meetings, and conferences, including scheduling, setup, cleanup, and managing food and beverage arrangements.
• Maintain and organize office breakrooms by cleaning, restocking, and ordering necessary supplies.
• Manage all catering orders, ensuring accuracy upon delivery and addressing any discrepancies.
• Set up and clean up all catering orders, including dishwashing and maintaining cleanliness of catering kitchen.
• Configure and rearrange furniture in the multipurpose room to accommodate various events and functions.
• Serve as a liaison between departments and on-site contact for external vendors to ensure smooth and efficient daily office operations.
• Report and track building maintenance issues, following up with property management to ensure timely resolution.
• Provide backup support to the Receptionist, including professionally greeting visitors, clients, and staff, and offering high-level customer service.
• Assist with general clerical and administrative tasks as needed.
• Perform additional projects and tasks as assigned.