Legal Secretary (Practice Support Coordinator), Perth

The Role 

This position is responsible for providing proactive practice and administrative support to the Firm’s lawyers, primarily in relation to billable client work. The role ensures that clients are serviced professionally and in accordance with the Firm’s policies and procedures. 

The Practice Support Coordinator will be part of client matter teams, supporting all matter-related processes from inception through project completion, billing, and collection.  

You’ll also contribute to the broader office environment, supporting Front of House and collaborating with colleagues to ensure our operations run seamlessly. This is a varied role with plenty of opportunity to learn, grow, and make a meaningful impact across the firm. 

Key Responsibilities: 

Matter and Practice Support 

• Proactively prepare and manage billing, ensuring accuracy and timeliness 

• Assist with matter budgets and financial tracking 

• Run conflict checks and open new matters 

• Prepare engagement letters 

• Coordinate and track matter deadlines, including court filings and submissions 

• Maintain team calendars (hearings, deadlines, leave, events) 

• Support the collation and submission of legal directory submissions (e.g., Chambers, Legal 500) 

• Assist with team knowledge resources (precedents, templates, know‑how) 

Administrative and Document Support 

• Process expense claims 

• Manage travel arrangements 

• Provide diary management support 

• Format short documents (letters, pitches) 

• Convert and merge PDFs 

• Run document comparisons 

• Printing, scanning, and bundling 

• Update CVs 

• Assist with matter file management in iManage, including maintaining structure and saving correspondence 

Office and Team Support 

• Support Front of House during peak periods or absences 

• Assist with coordination of office‑wide activities and events 
• Contribute to smooth daily operations and a high standard of client service across all touchpoints