Paralegal / Licensed Conveyancer

Transaction & Matter Support

• Assist with the preparation, review and management of property transaction documents, including:
  • Contracts for sale and purchase
  • Leases and licences
  • Disclosure documents
  • Ancillary transaction documents
• Conduct title, planning and statutory searches and analyse results
• Conduct ASIC, insolvency and litigation searches and analyse results
• Coordinate with land registry services to lodge/attend to requisitions of lodged documents
• Coordinate with stamping providers (for example Infotrack) to arrange for stamping of documents 
• Support due diligence processes (including property portfolios and large-scale transactions)
• Assist with transaction coordination, including managing critical dates and conditions precedent

Conveyancing (if Licensed Conveyancer)

• Manage end-to-end commercial conveyancing files, including:
  • Contract preparation and review
  • Client and counterparty liaison
  • Electronic settlements (including PEXA and PEXA Projects)
  • Settlement adjustments and completion statements
• Ensure compliance with NSW property law and regulatory requirements

Client & Stakeholder Management

• Act as a key point of contact for clients, agents, and external stakeholders
• Liaise with banks, brokers, land registry services, third party providers and government authorities
• Maintain high standards of client service and responsiveness

Administration & Process

• Maintain accurate file records and document management
• Track key milestones and ensure timely progression of matters
• Assist with billing processes and matter management
• Support continuous improvement of property processes, templates and systems