Compliance Associate

Job Purpose

The Compliance Associate supports the Compliance Unit in implementing CcHUB’s compliance framework across all jurisdictions (Nigeria, Kenya, Rwanda, Namibia), ensuring adherence to regulatory, governance, tax, AML/CFT, data protection, statutory and internal policy requirements.

The role ensures operational accuracy, risk identification, regulatory readiness, and consistent reporting to Management and the Board

Duties and Responsibilities

A. Financial and Tax Compliance Support

• Track monthly and annual tax deadlines for PAYE, VAT, WHT, CIT, and statutory remittances across all subsidiaries

• Liaise with Finance to confirm timely filings and proper documentation of receipts and correspondence.

• Support annual audited accounts preparation and regulatory filings.
   

B. Legal & Statutory Filings

• Assist with filing Annual Returns with CAC, BIPA, RDB, and BRS.

• Maintain registers of contracts, resolutions, licenses, and statutory documents.

• Liaise with regulators to secure approvals, certifications, and confirmations
   

C. Corporate Governance Support

• Assist in ensuring Board structure and governance filings are up to date.

• Support Board and Committee meeting preparations by helping circulate Board packs, track resolutions, and maintain governance records, in line with the Board Charter’s governance obligations (e.g., record-keeping, ethical policies, confidentiality)

• Maintain updates to ethical policies: Code of Conduct, Conflicts of Interest, Whistleblowing, Safeguarding.
   

D. AML/CFT Compliance

• Implement onboarding KYC/KYB checks for individuals, corporate entities, NGOs, and startups using documented requirements.

• Escalate suspicious activity, support due diligence for investee companies, and update the AML/CFT policy annually.
   

E. Data Privacy Compliance

• Maintain registration status with NDPA (Nigeria), ODPC (Kenya), NCSA (Rwanda), and BIPA (Namibia).

• Support execution of DPIAs, annual audits, breach reporting, and staff privacy awareness training.

• Maintain consent management and monitor privacy compliance across portfolio companies.
   

F. People Compliance

• Ensure compliance with labour-related statutory remittances and legal requirements across countries (PAYE, pensions, NSSF/RSSB/SSC, NHF, NSITF, NITA, etc.)

• Support anti-harassment enforcement, group life insurance, and periodic People Compliance Audits.
   

G. Portfolio Company Compliance

• Receive, review, and escalate compliance reports from investee companies.

• Support startups and portfolio companies on tax, governance, AML, and data privacy obligations.

H. Regulatory Watch & Reporting

• Issue compliance alerts within 48 hours of regulatory changes and support quarterly newsletters.
  Maintain the bi-weekly compliance tracker, update the dashboard, and escalate overdue items as required.

• Assist in preparing compliance reports to Senior Management and the Board.

I. Whistleblowing & Ethics

• Secure whistleblowing channels, monitor submissions, support investigations, and ensure protection from retaliation.

• Train staff on whistleblowing obligations.

J. Operations & Monitoring

• Track internal turnaround times for compliance support.

• Maintain business continuity documentation, participate in internal audits, and collaborate with teams.
   

K. General Compliance Administration

• Support periodic compliance audits and staff trainings

• Perform administrative duties, maintain records, and support external auditor liaison activities.

• Review documents—marketing materials, presentations, and websites—for compliance alignment.

Key Performance Indicators 

In the first year, the KPIs will include: 

1.  Timely Statutory Filings
2.  Compliance Tracker Accuracy
3.  Vendor and Partner Compliance Checks
4. Quarterly Subsidiary Reporting
5. Reporting and Documentation
6. Training and Awareness Support
7. Audit Support
8. Ethics and Whistleblowing
9. Internal Collaboration