Project Coordinator - Business Systems

We’re seeking a Project Coordinator to support our Business Systems team. This role blends project coordination with hands-on platform support across Microsoft-based tools, including Azure DevOps, Outlook/Teams, OneNote, AI-assisted meeting tools, and Microsoft Dynamics. This role reports to the VP of Business Systems.

This role is centered around DevOps/helpdesk tracking, meeting scheduling and documentation, stakeholder coordination, and administrative support across CRM/Customer Engagement, Dynamics Finance & Operations, our Learning Management System, and reporting tools.

Key Responsibilities

• Maintain Azure DevOps and helpdesk tracking for internal projects; collect initial requirements, monitor action items, status updates, and milestone progress.
• Coordinate Outlook/Teams meetings, manage logistics, keep meeting notes, follow-up on tasks, and organize documentation.
• Support with tracking and coordination of Microsoft Finance and Operations Licenses.
• Support AI-assisted meetings by using Teams/Copilot recap capabilities to help organize summaries and action items for follow-up.
• Provide administrative and functional support in Microsoft Dynamics and related platforms, including user setups and tickets.
• Assist with managing consultant budgets, schedules, task tracking, and follow-up.
• Support departments across the company with our Learning Management System, including the preparation and loading of content.
• Partner with cross-functional stakeholders to communicate updates, support project follow-through, and help keep department work moving smoothly.