Purchasing Officer

Constance Belle Mare Plage, a luxurious resort in Mauritius, is seeking a highly organised and detail-oriented Purchasing Officer to join our procurement team. The successful candidate will play a crucial role in managing the resort's purchasing activities, ensuring cost-effectiveness and maintaining quality standards.

• Source and purchase goods and services in line with hotel standards and specifications.
• Ensure all purchases comply with quality, safety, and sustainability requirements.
• Maintain updated knowledge of market trends, pricing, and availability.
• Obtain competitive quotations and negotiate pricing, payment terms, and delivery schedules.
• Assist in issuing purchase orders through the procurement system and ensure proper documentation.
• Develop and maintain strong relationships with existing and potential suppliers.
• Monitor supplier performance in terms of quality, reliability, and service.
• Conduct periodic evaluation of suppliers and recommend improvements or alternatives.
• Coordinate site visits, tastings, or product trials when required.
• Liaise with all departments (F&B, Kitchen, Engineering, Spa, Housekeeping, etc.) to understand their purchasing needs.
• Ensure timely communication regarding delivery delays, product changes, and alternatives.
• Assist in planning seasonal or special event purchasing requirements.
• Maintain an accurate and organized record of purchase requests, quotations, and purchase orders.
• Ensure all procurement activities follow internal SOPs and financial controls.
• Validate delivery documentation and reconcile with orders before processing.
• Support audits by ensuring proper documentation and traceability.
• Ensure compliance with environmental and sustainability guidelines of Constance Hotels & Resorts.