Storekeeper

• Must be familiar with accounts procedures and prologic program.
• Apply and ensure application of standards and procedures set by the hotel accounts policy.
• Apply and ensure application of procedures and regulations concerning the inventory.
• Make sure that all material and equipment made available to the Accounts Department is correctly
used.
• Participate in preparing the monthly accounts.
• According to Assistant Financial Controller instructions, implement the appropriate means to ensure
the inventory controls are done correctly
• Make any suggestions to Assistant Financial Controller or the Purchase Manager that will improve
the work in the stores.
• Establish and maintain effective employee relation.
• Performs related duties and special projects assigned.
• Initiate any other appropriated responsibility that may be assigned by the management.
• Base on information received from the Purchase Department issue a purchase order and send to
supplier.
• By arrival of goods agree the purchase order to the delivery note and agree the quantity received
and enter into the inventory system.
• Raise a Goods Return Note when any goods are send back to the supplier ensure a credit note is
received from the supplier and enter into the inventory system.
• Ensure store requisitions are signed by Head of Department concerned.
• Ensure the quantity requested and the quantity issued agrees and the requisition form is signed by
the storekeeper and the person collecting the goods and enter into the Inventory System.
• Ensure that any goods returned to the store have to be entered in the Inventory System and
agreed by the storekeeper.
• Ensure all documents from the suppliers with the purchase order are passed on to the accounts
department and the store requisitions are filed correctly.
• A physical stock has to be done on a regular basis and the information agreed to the computer
inventory any differences have to be investigated and the information given to the accounts
department.
• Ensure all monthly print outs and reconciliation are done before the start of a new accounting
period.
• Ensure the interface between inventory and general ledger is done. The correct way under the
supervision of the assistant Financial.