Sales Administrator – Real Estate Cluster

We are looking for a Sales Administrator for Real Estate Cluster for Constance La Gaieté .The Sales Administrator will be responsible for supporting the execution and administration of the sales process across the cluster’s residential developments within Constance Village.

The role is central to ensuring a structured, efficient, and compliant sales operation, covering lead management, client follow-up, documentation, and coordination with internal stakeholders.

This is a hands-on, operational role, working in close collaboration with the Sales Manager and wider sales team to deliver a high-quality and seamless client journey from initial enquiry to transaction completion.

Key Responsibilities

A. Sales Administration & CRM Management

• Manage and track the full customer journey from enquiry to closing using CRM tools

• Maintain accurate, structured, and up-to-date records of:
o Client interactions
o Sales activities
o Deal progression

• Ensure proper tracking of:
o Leads
o Active deals
o Sales pipeline

• Support the preparation and updating of:
o Sales performance reports
o Pipeline tracking
o Lead status updates

• Contribute to maintaining a disciplined and structured CRM environment aligned with sales processes

B. Client Follow-Up & Deal Progression

• Ensure timely and proactive follow-up with:
o Prospective buyers
o Active clients

• Support the progression of deals from initial contact to closing

• Assist Sales representatives in maintaining momentum on ongoing transactions

• Proactively identify and flag delays or risks in the sales process

C. Compliance Coordination (KYC & Documentation)

• Lead the collection and tracking of client documentation required for compliance purposes, including:
o KYC documentation
o Source of funds

• Ensure all documentation is:
o Complete
o Accurate
o Aligned with internal processes

• Follow up with clients to ensure timely submission of required documents

• Coordinate closely with:
o Compliance teams
o Finance teams

• Support Sales representatives in resolving client-related hurdles during the compliance process

D. Internal Coordination & Sales Support

• Coordinate with internal stakeholders to ensure smooth transaction processing, including:
o Sales team
o Compliance
o Finance

• Liaise with external stakeholders when required, including:
o Notaries

• Attend meetings with notaries when required to support the sales process and ensure proper follow-through on transactions

• Support the operational execution of:
o Sales activities
o Project launches

• Assist with client communications as required

• Ensure alignment and information flow across teams involved in the sales process