Goods Receiving Clerk

The main purpose: Accurate physical receiving of materials/product in order to maintain integrity of inventory control and insures delivery of materials/product to the proper department.

Reporting to the: Goods Receiving Supervisor

Key responsibilities will include but are not limited to:

1. Receiving

• Schedule all inbound deliveries.

• Receive all goods ordered in accordance with departmental procedures, HACCP and ISO standards. (this needs to be recorded on the HACCP log sheet).

• Compliance with HACCP standards. 

• Control and manage delivery times for all orders placed and provide necessary feedback to the Supervisor.

• Check delivery documentation against purchase order for any discrepancies (quantity, quality, price etc.).

• Liaise with suppliers re: incorrect deliveries and rejected goods.

• Communicate and coordinates with appropriate internal official for incorrect deliveries and rejected goods.

• Deliver products received to the appropriate personnel/departments; ensure that the invoices are signed by relevant personnel/department when goods are delivered.

• Maintain a safe and clean working environment according to all department procedures, HACCP and any other legislative requirements.

• Follow up with supplier if the delivery is not on time.

2. Administration

• Write out credit notes for all stock returned or discrepancies in invoiced amount.

• Keep record to ensure the duplicate orders, missing items and other discrepancies are not missed.

• Keep record of credit notes issued.

• Place food and beverage orders on an ad-hoc basis.

• Processing of received products/goods into the system on an ad-hoc basis.

• Ensure that invoices with purchase order attached is given to relevant personnel to capture on a timeously basis.