Human Capital Graduate

The main purpose: To provide administration and support to the Human Capital team across the full Human Capital spectrum.

Reporting to the: Human Capital Business Partner

Duration: 12-month Fixed Term Contract (must be available immediately). 

Key responsibilities will include but are not limited to:

1. Coordinating the recruitment process

• Advertise vacancies internally and externally

• Assist with managing the applications database

• Assist with coordinating interviews with managers and candidates

• Compile interview packs and distribute them to the interview panel timeously

• Assist with background screening checks (reference, qualification, criminal and credit)

2. Assisting with Induction of New Employees

• Complete IT activation forms before a new employee starts (and similarly a deactivation form should an employee resign)

• Arranging new starters access cards, ID cards and parking cards

• Liaising with the relevant vendors and department to ensure staff uniforms are arranged for all new hires, interns and staff replacements

• Ensuring the new and replacement name badges are made and issued timeously

3. Training & Development

• Assist with the coordination of training initiatives

• Update the monthly training report

• Assist with the submission of the Workplace Skills Plan (WSP) and Annual Training Report (ATR)

4. Employee Relations

• Update the disciplinary tracker and grievance records

5. Performing general administration and ad-hoc duties

• Assist with arranging internal and external meetings

• Creation of new employee file for new employees and maintaining all personnel files for staff

• Maintaining employee files and ensuring that all relevant documentation is included in the files

• Assist with adhoc HC projects e.g., long service awards, staff socials, employee wellness

• Maintain and update organograms for all departments

• Minute-taking

• Assist with compiling documentation for HC audits