People Operations Coordinator

About the position:

This is a newly created position in our People and Culture team to support recruitment administration, onboarding processes, employee record management, and HR-related programs. It's an exciting chance to join a team of six in a rapidly growing company- holding the ability to make a huge impact with the work you do.

Key Responsibilities include:

• Support the administration of the employee lifecycle, including logistical aspects of onboarding, offboarding, and internal movements
• Coordinate onboarding logistics for new hires, such as booking flights, ordering equipment, organising login credentials and sending welcome communications
• Support the preparation, and maintenance of employment documentation, such as contracts, contract variations, and employment-related correspondence as required.
• Manage the HR inbox, triaging queries and directing them to the appropriate People & Culture team members for action. 
• Manage administrative tasks for things like our car park roster, child sponsorship portal, and welcome packs.
• Set up, manage, and maintain business software subscriptions (e.g., SaaS tools, user access, billing cycles, licence renewals).
• Pull and prepare data for People & Culture reporting and analytics as required. effectiveness.
• Support talent acquisition activities by posting job advertisements and assisting with shortlisting applications.

What are we seeking?

• Proven experience in an administrative or coordination role, preferably within a P&C or HR environment. 
• Sound understanding of HR processes, employment documentation, and data management. Having great attention to detail and organisational skills
• Strong tech skills with the ability to set up new software, systems and problem solve issues.
• Strong communication and relationship-building skills, with the ability to liaise confidently across departments and with external partners. 
• Ability to handle confidential information with discretion and professionalism.
• Proactive and solution-focused approach, with the ability to identify opportunities for process improvement. 
• Proven flexibility, adaptability, and able to respond and adjust easily to change in work demands.

What we offer:

In addition to a competitive remuneration package, and the ability to work in a beautiful office location in the heart of Kew, we offer all our team members with a range of benefits including:

• A supportive and collaborative work environment;
• An Employee Assistance Program for you and a family member to utilise;
• Generous staff and family / friend discounts;
• Team events and initiatives included as part of our wellbeing program;
• Paid volunteer leave, and sponsorship of a child in South East Asia/Africa under your name;
• The opportunity to join a growing company with a global presence - you really can take your career anywhere!

If this full-time opportunity sounds like your next challenge, complete your application by clicking on the apply now button and we will be in touch.

Agencies, thanks for thinking of us - but we have this one covered!