Lead Inventory Coordinator

Title: Lead Inventory Coordinator
Starting Pay Rate: $24.00/hr
Location: Ravena, NY
Job Type: Full Time | Non-Exempt
Shift: Monday - Friday | 7:00am - 3:30pm

POSITION SUMMARY: The Lead Inventory Coordinator is responsible for data input, quality, and audits. This role will work with the Inventory Manager to ensure that we are proactive in addressing potential issues, maintaining compliance throughout the facility, maintaining compliance within Biotrack/Metric systems, and formulating, implementing, and enforcing proper techniques within the production departments and warehouse. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Conduct inventory inspections and maintain accurate METRC and Biotrack logs to ensure full traceability of plant and product movement throughout the facility. 

• Conduct monthly audits of all production rooms (cultivation, extraction, kitchen, packaging and warehouse) through Biotrack and METRC systems. 

• Reconcile physical and online inventory levels. 

• Verify and count production received from manufacturing. 

• Assist with lost SKU investigations. 

• Support order fulfillment by picking, pulling, and stickering finished goods. 

• Accurately document and enter data to maintain compliance with internal policies and regulatory requirements. 

• Identify and promptly report discrepancies to team leads and the Inventory Manager, ensuring proper documentation and corrective actions. 

• Support problem-solving initiatives to improve operational efficiency and compliance reporting. 

• Submit a weekly compliance report to the Inventory Manager summarizing findings and updates. 

• Ensure all plant waste is properly logged, processed in Biotrack/METRC, and disposed of in accordance with regulations. 

• Support all departments with their monthly audits and compliance-related reporting. 

• Provide training and education on data collection, auditing systems, and procedures to ensure data integrity and compliance. 

• Establish and uphold data quality standards, working closely with management to align with regulatory requirements. 

• Evaluate current inventory tracking systems and reporting procedures to enhance accuracy and efficiency. 

• Ensure strict adherence to company policies and state regulatory standards, actively participating in compliance initiatives. 

• Participate in continuous process improvement efforts, collaborating with leadership to refine workflows and enhance compliance protocols. 

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

• 3+ years of data management and auditing experience 

• Advanced knowledge and experience managing database systems and/or data warehouse including 

• Advanced knowledge and experience with data integration and extraction from and to multiple diverse data sources and software programs 

• Enjoys solving complex data problems and possesses strong analytical and organizational skills 

• Strong interpersonal, collaboration, and communication skills 

• Ability to manage several tasks/projects concurrently and prioritize work effectively 

• Requires the ability to sit or stand for 10 hours per day 

Physical Requirements 

• Ability to stand, sit, and walk for extended periods of time (8-10 hours per shift)
• Ability to lift and carry up to 50 pounds regularly and occasional lifting of heavier items with assistance
• Frequent and repetitive use of hands and wrists for extended periods of time
• Repetitive bending, squatting, and reaching
• Ability to climb ladders or step stools to access plants or equipment
• Ability to use required PPE when required, such as masks, hair nets, beard covers, respirators, boot covers, scrubs, non-slip shoes, and Tyvek suits as necessary

Environmental Conditions 

• Exposure to environments with high humidity, varying temperatures, and strong odors (such as cannabis)
• Exposure to soil, water, fertilizer, dust, pollen and plant pathogens
• Exposure to cleaning solvents, such as high volumes of isopropyl alcohol
• Exposure to loud noises, including but not limited to air compressors, packaging equipment, and alarms
• Exposure to CO2 manufacturing procedures at OSHA approved CO2 levels