Executive Assistant to Chief Legal & People Officer

Your Opportunity 

As the Executive Assistant, you’ll play a critical role in providing high-level administrative and strategic support to the Chief Legal and People Officer and Company Secretary and senior leaders across the Legal, Company Secretarial, PVMO, and People & Culture functions. This includes, but not limited to, coordination of Secretariat, investor and insurance program responsibilities.  From providing exceptional organisation skills, discretion and the ability to manage multiple priorities in a fast-paced, highly confidential environment, your work will make a tangible difference to the businesses and customers that the Australian financial sector serves. 

You’ll also make an impact by: 

• Assisting in all elements of the role, i.e., diary management, emails, correspondence and presentations. 
• Independently co-ordinate domestic and international travel for the Chief Legal and People Officer and Company Secretary and others as required. 
• Expense Management and processing for Legal, Company Secretary, PVMO and People and Culture.  
• Arrange meetings, agendas and take minutes as required, including management meetings, committees, and ensuring action items are followed up.  
• Working closely with the Assistant Company Secretary on matters pertaining to the Organisation’s Board Cycle including assisting with the coordination of Board Packs.
• Manage and maintain relationships with key internal and external stakeholders on behalf of the Chief Legal and People Officer and Company Secretary, ensuring confidentiality and security of Cuscal information. 
• Keep the Chief Legal and People Officer and Company Secretary advised of time-sensitive and priority issues, ensuring appropriate follow-up. 
• Communicate directly with the Executive Leadership Team and senior management, the Board of Directors, advising them on matters pertaining to Legal, People and Culture, PVMO & Company Secretary matters.  
• Ensure briefing material is arranged and made available to members of the Executive Leadership Team in accordance with diary commitments.  
• During the Chief Legal and People Officer and Company Secretary’s absence take initiative to manage workflow and delegate tasks in consultation with others.  
• Drawing on support provided by others, have overall management of a range of critical committees, suppliers, and internal events and working groups, including coordination of agendas and presentation material.