Senior Executive Assistant/Deputy Chief Operating Officer (Remote)

Position Title: Business Manager to the CEO

Reporting Line: Reports directly to the Chief Executive Officer (CEO).

Location: Preferably Cyprus but certainly in the European time zone.  Fully remote job.

General Purpose:
Supports the CEO by managing administrative, operational, and selected management responsibilities—enabling the CEO to focus on high-value strategic initiatives. Acts as a trusted extension of the CEO to ensure effective follow-through on priorities, negotiations, and organizational execution.

Specific Objectives (~12 months):

• Gain a deep understanding of the company’s operational model, key stakeholders, and internal dynamics to the extent of confidently engaging in and interpreting all CEO-level internal and external discussions.
• Own the planning, facilitation, and follow-up of management team meetings, ensuring agendas are strategically aligned and action items are executed in a timely manner.
• Independently follow up with all direct reports to the CEO on operational and non-strategic matters, ensuring timely resolution and clear communication flow.
• Plan and coordinate the CEO’s schedule, including engagements with key internal and external stakeholders, to maximize strategic impact and time efficiency.

Key Activities:

• Coordinate and manage the CEO’s calendar, prioritizing meetings and engagements that align with strategic goals.
• Prepare agendas, materials, and post-meeting follow-ups for executive and management meetings, ensuring clear accountability.
• Serve as a liaison between the CEO and direct reports for operational matters, tracking progress on delegated tasks and initiatives.
• Monitor internal and external communications to provide the CEO with timely context and insights, enabling effective decision-making.
• Conduct targeted research and prepare briefing materials to support the CEO’s decision-making, communications, and external engagements.
• Organize and manage recurring leadership routines, including 1:1s with direct reports and Board-related interactions, ensuring consistency, documentation, and follow-through.

Requirements

Key Competences:

• Strong business acumen with the ability to grasp complex organizational dynamics and operational models.
• Exceptionally well-organized, with proven ability to manage schedules, meetings, and follow-ups across multiple stakeholders.
• Culturally intelligent and effective in multinational, diverse environments.
• Strong interpersonal skills with the ability to build trust, communicate diplomatically, and influence without authority.
• High adaptability and dependability in managing shifting priorities and urgent requests.
• Skilled at setting and managing priorities in fast-paced, high-pressure environments.
• Familiarity with fintech or, preferably, trading businesses, including terminology, pace, and operating culture.

Likely Current Job:

• Senior Executive Assistant or Personal Assistant with a track record of driving business execution beyond traditional administrative responsibilities.
• Deputy Chief Operating Officer or similar role focused on operational follow-through and executive support.
• Project Manager experienced in coordinating leadership-level priorities and cross-functional execution.

Employer Value Proposition:
This role offers a unique opportunity to work side-by-side with the CEO, gaining unmatched visibility into strategic decision-making and full-spectrum business operations. For the right candidate, it serves as a direct pathway to grow into a Chief Operating Officer (COO) role, with real ownership, influence, and long-term impact on the company’s trajectory.

Compensation:
Competitive compensation package, commensurate with experience and the strategic scope of the role.

Assessment Process:
The evaluation process includes three interviews—with the recruiter, Chief Human Resources Officer (CHRO), and Chief Executive Officer (CEO)—along with a case study exercise designed to assess strategic thinking, operational judgment, and communication skills.

Benefits

● Fully remote role

● 40 hours per week, rotating shifts including overnight and weekends

● Competitive pay

● Localized holidays and vacation benefits