Administrative Assistant | Grupo BNS

About the Company

Grupo BNS is a regional organization with operations across multiple countries, specializing in the import, distribution, and commercialization of fast-moving consumer goods.

Its portfolio includes electronic cigarettes, rolling papers/tobacco accessories, thermoses, and other high-turnover products in the market.

With a dynamic and growing structure, the group is looking to strengthen its presence in Panama through a solid, efficient, and results-oriented administrative operation.

About the Role

The Administrative Assistant will support the accounting, financial, and operational management of the group in Panama, ensuring the proper functioning of day-to-day administrative processes.

This role plays a key part in consolidating and expanding local operations, working closely with the Regional Administrative Head and other support teams.

Key Responsibilities

• Support the coordination and execution of daily administrative operations.
• Prepare billing reports, collections summaries, and periodic financial statements.
• Manage accounts receivable and accounts payable, ensuring timely payments.
• Use and update the ERP system to optimize transaction tracking.
• Assist in reviewing reports prepared by external accounting firms.
• Collaborate in generating sales, profitability, and financial performance reports.
• Participate in HR-related administrative tasks, including recruitment, training, and performance evaluation.
• Ensure compliance with internal policies and contribute to continuous process improvement.

Requirements

• University degree or ongoing studies in Business Administration, Accounting, Finance, or related fields.
• 5–7 years of experience in administrative and accounting functions, ideally within import, distribution, or FMCG companies (beverages, tobacco, consumer goods).
• Strong knowledge of accounting, finance, and administrative management.
• Experience working with ERP systems (Admcloud, SAP, or similar).
• Advanced proficiency in Excel, Google Sheets, Word, and CRM tools.
• Strong analytical skills, organization, and attention to detail.
• Results-oriented mindset and proactive attitude toward process optimization.

Benefits

• Competitive salary.
• Opportunities for professional development and growth.
• Dynamic and collaborative work environment.
• Private medical insurance.
• Hybrid work model: on-site at the Panama City office with partial home-office flexibility.
• Schedule: Monday to Friday, 8:00–17:00 or 9:00–18:00.

✨ A great opportunity to grow within a fast-expanding company where organization, efficiency, and execution truly make the difference. If you enjoy dynamic environments and contributing through solid administrative management, this challenge is for you.