Coordinator Accounting

Role Summary

As a Accounts Coordinator you will be responsible to verify and ensure all invoices, Return slips & PO received, accurate and comply with government law.

 What’s On Your Plate? 

• Ensure all invoices received are duly signed and stamped by the receiving store stamp and store manager / supervisor with the correct date. 

• Recheck and confirm that invoices received are taxable in all (VAT) countries and notify Op’s/suppliers with missing data on the invoice. 

• Ensure documents completeness with each received PO, (PO, GRN, Invoice), and DN’s CN’s where applicable. 

• Review GRN’s and make sure branch details, supplier details and PO details are matching.

• Match system reports (PO received/Invoices) and make sure all invoices are physically received, notify, and follow up with Op’s on missing invoices Start the invoice matching process either manually or through any customized system: 

• Compare system reported invoices vs. the physical received invoice at total level. 

• Invoices with differences that exceed a certain threshold to be investigated further line by line: 

• Review any quantity with differences with store managers. 

• Review any cost variances with the commercial team.  

• Generate daily Inventory / Invoices report and provide an accounting team to upload to the accounting system.

• Generate daily status report highlighting all received orders/Invoices status and follow up on orders received but invoices not matched. 

• Other Tasks Assigned by the Direct Line Manager