Coordinator Accounting

As an Accounts Coordinator, you will be responsible for verifying and ensuring all invoices, return slips & PO received, accurate and comply with government law.

• Ensure all invoices received are duly signed and stamped by the receiving store stamp and store manager/supervisor with the correct date. 
• Recheck and confirm that invoices received are taxable in all (VAT) countries and notify Op’s/suppliers with missing data on the invoice. 
• Ensure document completeness with each received PO, (PO, GRN, Invoice), and DN’s CN’s where applicable. 
• Review GRN’s and make sure branch details, supplier details and PO details are matching.
• Match system reports (PO received/Invoices) and make sure all invoices are physically received, notify, and follow up with Ops on missing invoices. Start the invoice matching process either manually or through any customized system
• Compare system reported invoices vs. the physical received invoice at total level. 
• Invoices with differences that exceed a certain threshold to be investigated further line by line: 
• Review any quantity with differences with store managers. 
• Review any cost variances with the commercial team.  
• Generate a daily Inventory / Invoices report and provide it to the accounting team to upload to the accounting system.
• Generate a daily status report highlighting all received orders/Invoices status and follow up on orders received but invoices not matched. 
• Other Tasks Assigned by the Direct Line Manager