Receptionist (Dentons Business Services EMEA)

Dentons Business Services EMEA serves as the operational backbone of Dentons, supporting the world’s largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa.

As a crucial component of Dentons' global network, our EMEA business services team plays a key role in driving efficiency, innovation, and collaboration. 

At Dentons Business Services EMEA, we are committed to excellence in supporting legal professionals with cutting-edge solutions. Our dynamic and diverse team collaborates seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more. We pride ourselves on fostering a culture of continuous improvement and adaptability. 

Candidate profile:

• Dedicated and personable professional capable of managing front-desk operations and providing exceptional customer service.
• Able to handle a variety of tasks with a high degree of attention to detail and discretion.
• Ensure a welcoming environment for all visitors and staff.

Responsibilities

• Serve as the primary point of contact for guests, employees, job candidates, and vendors, ensuring a positive first impression.
• Manage and support the front-desk and reception areas, including answering and directing phone calls, greeting visitors, and handling inquiries.
• Maintain a visitor log and issue visitor badges as necessary.
• Perform general administrative tasks, such as handling email, files, meeting minutes, mailings, and deliveries.
• Coordinate meeting-room calendars and schedule appointments.
• Keep reception and communal areas clean, stocked, and organized.
• Order office supplies, maintain inventory, and ensure equipment is operable.
• Maintain filing system, contacts database, employee lists, and inventories.
• Assist in coordinating on-site and off-site team events as needed.
• Provide administrative and clerical support to office staff and departments.
• Manage incoming and outgoing mail and deliveries.
• Be a proactive self-starter with excellent communication and organizational skills.
• Strong attention to detail and the ability to multitask effectively.
• Assist with basic bookkeeping tasks such as processing invoices and expenses.
• Provide ad-hoc support to staff members and departments.

Requirements

• Proven experience as a receptionist or in a similar role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Benefits

Language Capabilities

As a truly global law firm, we always welcome candidates with foreign language capabilities.

Inclusion, Diversity & Equity

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We strive to create a work environment where everyone can reach their potential, fostering an inclusive culture that respects individual differences.

We undertake and support several internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about inclusion, diversity and equity at Dentons.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.