Partner Personal Assistant

JOB SUMMARY

We are seeking an organized, proactive, and trustworthy Personal Assistant to support three partners at a law firm with their personal and household needs. This role involves managing daily personal tasks, coordinating household activities, and assisting with event planning and errands to ensure a seamless and efficient lifestyle for the partners. The ideal candidate will have exceptional organizational skills, discretion, and the ability to anticipate and meet the partners' needs in a timely manner.

Key Responsibilities:

1. Household Management & Maintenance
2. • Oversee the cleanliness and upkeep of multiple household spaces, ensuring each is organized and well-maintained.
   • Arrange and supervise any necessary home maintenance, repairs, or professional cleaning services.
   • Conduct regular inventory of household supplies and handle restocking to maintain essentials.
   • Health and wellness coordination
   • • Schedule and manage healthcare appointments, including any regular follow-ups or reminders.
     • Coordinate with personal trainers, therapist, or wellness coaches (if applicable), ensuring they align with partners’ wellness goals.

1. • Household staff coordination.
   • • Oversee scheduling, task, and payroll for any household staff, such as cleaners, gardeners, or maintenance personnel.
     • Act as the main point of contact to ensure clear communication and a smooth workflow within the household.

1. • Home technology management.
   • • Assist with setting up and troubleshooting household technology, including smart home devices, Wi-Fi networks, entertainment systems, and security systems.
     • Coordinate with tech support as needed to maintain the functionality of all devices and systems.

1. • Vehicle management.
   • • Schedule regular maintenance and cleanings for any personal or household vehicles. 
     • Keep track of registration renewals, insurance, and any necessary repairs, ensuring vehicles are ready and in excellent condition.

1. • Pet Care
   • • Coordinate pet care routines, including feeding, grooming, walking, and veterinary appointments.
     • Manage any travel arrangements for pets or pet-sitting services if the partners are away.

2.    Household Security Management

• • Coordinate with security personnel or systems providers to ensure household security systems are functional and aligned with partners' needs.
  • Keep emergency contacts updated and accessible, and assist with emergency preparedness plans.

1. Meal Preparation
2. • Plan, prepare, and deliver meals according to the dietary preferences of the partners.
   • Ensure that kitchens and dining areas are clean and organized after each meal prep.
   • Coordinate grocery shopping and manage pantry organization.
3. Personal Errands & Shopping
4. • Complete personal errands, including dry cleaning, shopping, and banking needs.
   • Manage purchases and returns as requested, ensuring an efficient use of time and resources.
   • Maintain detailed expense reports and receipts for reimbursements and budgeting purposes.
5. Event Planning & Coordination
6. • Assist in planning, organizing, and executing personal events and gatherings, including scheduling venues, catering, and invitations.
   • Coordinate event logistics, including setting up and breaking down, with attention to detail and quality.
   • Manage guest lists, RSVPs, and any necessary follow-ups.
   • Gift and Holiday Preparation
   • • Manage gift selection, purchasing, wrapping, and delivery for birthdays, holidays, or other special occasions.
     • Organize holiday decorations, preparation, and cleanup, ensuring a seamless and enjoyable experience.

1. Calendar Management & Scheduling
2. • Coordinate personal appointments, travel plans, reservations, and other engagements, ensuring all details are organized and confirmed.
   • Maintain schedules for each partner to prevent conflicts and provide reminders for upcoming events.
3. Travel Arrangements
4. • Organize personal travel arrangements, including flights, accommodations, transportation, and itinerary planning.
   • Prepare travel documents and ensure necessary items are packed and ready for trips.
5. Inventory Control & Vendor Management
6. • Track and manage household inventory, identifying items that need restocking or replacement.
   • Develop and maintain relationships with vendors and service providers to negotiate and secure high-quality services.
7. General Administrative Support
8. • Handle miscellaneous tasks as requested by the partners, including organizing files, mail sorting, and special projects.
   • Act as a liaison with family members, staff, and other associates as needed.
   • Crisis management and problem solving.
   • • Be prepared to handle last-minute requests, troubleshoot issues that arise unexpectedly, and remain adaptable under pressure.
     • Act as a reliable point of contact in emergencies, coordinating quick solutions with professionalism. 

1. • Document preparation and filing.
   • • Prepare, review, and organize important documents, such as contracts, legal paperwork, or personal correspondence, ensuring accuracy and confidentiality.
     • Create and maintain a digital filing system for easy access to essential records.

Requirements:

·        Proven experience as a Personal Assistant, House Manager, or similar role supporting senior executives or high- net-worth individuals.

·        Strong organizational, multitasking, and time-management skills.

·        Excellent communication skills, with the ability to anticipate and address needs proactively.

·        Discretion, confidentiality, and professionalism in handling sensitive information.

·        Valid driver’s license and reliable transportation.

·        Proficiency in basic technology tools, including scheduling software, email, and mobile applications.

Compensation:

Full-time $25/hour

Must be available to work 40+ hours per week

Preferred Qualifications:

·        Meal planning and preparation.

·        Experience in event planning or hospitality.

·        House management experience.