Administrative Coordinator

Office administration (incoming/outgoing mail, inventory control, archive management, office equipment and company vehicles, and maintenance of office space)

Human Resources administration (HR application support, employee onboarding/offboarding, documentation management, working time records)

Organization of internal company events such as Team building, Christmas gathering, etc. 

Organization of business trips, including:

• travel planning, booking, and itinerary coordination

• collecting required documentation

• managing all administrative processes linked to travel policies, visas, insurance, and HSE requirements

• ensuring compliance with internal travel procedures

Accounting and finance support (procurement administration, processing incoming invoices and issuing outgoing invoices, preparing payroll data, travel expense claims and per-diem calculations)

Health & Safety (HSE) administrative support, including:

• coordination of mandatory trainings, medical check-ups, and certifications

• maintaining HSE documentation and records

• ensuring alignment with workplace safety regulations and internal safety procedures

• supporting the implementation of safety measures during office activities and business trips

Daily communication in English, both written and spoken, for coordination with international teams, vendors, and partners