Office Services Clerk

The Role

We are seeking a reliable and personable Office Services Clerk. This client-facing role is vital to our day-to-day operations and requires someone who is energetic, organized, resourceful, and enjoys being part of a fast-paced legal team. If you take pride in your professionalism, punctuality, and attention to detail, you’ll thrive in this position.

What You Will Do

· Greet clients and visitors and respond to visitor inquiries

· Answer and route incoming calls on a multi-line phone system

· Schedule appointments, meetings, and maintain conference room calendars

· Keep the waiting area, lobby, and public spaces clean and organized

· Scan, copy, fax, and file important legal and administrative documents

· Prepare settlement packages and client-facing documents

· Process incoming/outgoing mail, including sorting, scanning, copying, and properly distributing to appropriate departments and team members.

· Handle document filing into appropriate folders and record relocation.

· Manage office supplies inventory and stock general supplies as necessary.

· Role may include other relevant duties as assigned.

What We’re Looking For

· 2+ years of experience as a receptionist, administrative assistant, or office clerk role

· Prior law firm experience or experience in a corporate setting preferred.

· Advanced experience with office equipment, including copiers, scanners, and fax machines.

· Case management software experience preferred.

· Ability to sort and organize efficiently.

· Physical ability to lift up to 50lbs

· Bilingual (English/Spanish) is required

· Proficient in Microsoft Office 365

· Excellent written, verbal, and interpersonal communication skills

· Detailed-oriented

· Highly organized, punctual, and dependable

· Ability to think on your feet and solve problems as they arise