Right To Work Coordinator (Fixed-Term Contract)

As a Right To Work Coordinator (Fixed-Term Contract) you will play a crucial role in supporting our employees and determine their eligibility to work in the UK and travel internationally as part of their job. Your primary responsibility will be to provide expert visa advisory services and streamline the visa application process. In addition, those with time-limited right to work in the UK (i.e. those who hold a ‘List B’ document such as a visa) must have a repeat check before their visa/document is due to expire.

Right to Work Compliance

• Conduct Right to Work checks for new hires and existing employees, ensuring compliance with UKVI regulations.
• Schedule and perform follow-up checks for employees with time-limited immigration status to ensure continued eligibility to work.
• Maintain accurate and up-to-date records on HR systems and personnel files in line with UKVI legal requirements.
• Monitor visa expiry dates and ensure timely follow-up actions, renewals, or appropriate cessation of employment or sponsorship.
• Collaborate with recruitment and onboarding teams to ensure full compliance throughout the hiring process.

Sponsorship Management

• Manage all aspects of Skilled Worker and other sponsored visa processes, including assigning Certificates of Sponsorship (CoS).
• Maintain accurate and compliant sponsor records, including updates to job roles and employee circumstances.
• Report relevant changes or breaches promptly to the Home Office, as required under sponsor duties.
• Liaise with external immigration advisors or legal representatives as needed.
• Keep abreast of immigration law changes and ensure internal policies remain up to date.

Auditing & Reporting

• Conduct internal audits of employee records and immigration documentation to ensure compliance.
• Coordinate responses to UKVI inspections or other regulatory audits.
• Prepare and deliver regular compliance reports, identifying risks and areas for improvement.

Employee Support & Guidance

• Act as the go-to expert for visa, passport, and right to work matters within the organisation.
• Provide accurate, up-to-date information on visa/passport requirements, application processes, timelines, and delivery methods.
• Review application forms and supporting documents for accuracy and completeness.
• Keep employees informed throughout the visa/passport application process, providing real-time updates and clear communication.
• Offer hands-on support with visa, passport, and related documentation, ensuring employees understand their obligations and requirements.

Internal Stakeholder Engagement

• Maintain strong and clear communication with line managers, HR colleagues, Payroll, Compliance teams, and external agencies.
• Support internal teams by providing expert advice and updates on immigration compliance and Right to Work requirements.