Proposal Specialist (US)

About the role

DroneShield seeks a Proposal Specialist to own select proposal responses—including RFPs, RFIs, RFQs, and others—across US (and sometimes international) defence and security markets in support of regional Commercial Directors.

This role will be in-office or hybrid with an expectation of generally working at least 3 days/week from our Warrenton, VA, US HQ.

This role is ideal for a strategic doer—someone comfortable managing a proposal response while writing the bulk of it.

You will collaborate closely with sales, engineering, legal, finance, and executive stakeholders. You will manage inputs across cross-functional teams to develop compelling, high-quality, compliant proposals. This is a hands-on role suited to someone who thrives in a fast-paced environment and is passionate about delivering winning bids.

Responsibilities, Duties and Expectations 

• Consult and collaborate with Commercial Directors in vetting and critically evaluating inbound opportunities.

• Own and manage the full lifecycle of proposal responses from initial RFP review to final submission—including internal gating reviews, compliance, scheduling, content development, and delivery.

• Lead the writing effort, developing high-quality narrative content across technical, management, and executive sections.

• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.

• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.

• Run internal reviews and incorporate feedback to improve response quality continually.

• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate.

Qualifications, Experience and Skills 

• 2+ years of hands-on experience in technology proposal development, preferably in defense, aerospace, or dual-use sectors.

• Familiarity with defense and government procurement.

• Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself.

• Outstanding independent organizational and project management skills—you can autonomously manage internal and external stakeholders and multiple bids simultaneously under tight deadlines.

• Skilled at working cross-functionally with local and remote technical and non-technical teams.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and document collaboration tools (e.g., SharePoint, Teams).

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.