Operations Coordinator (EU)

About the role

The Operations coordinator is responsible for ensuring the day-to-day operation runs smoothly and effectively. We are seeking a proactive and highly organised individual to support logistics, project coordination, office administration, and inventory management. This role is ideal for someone who can wear multiple hats and thrives in a fast paced, agile environment and eager to grow a scaling international company.

Responsibilities, Duties and Expectations 

• Manage and support logistical activities, including deliveries to suppliers and customers, as well as shipments for demonstrations, training events, and trade shows.
• Coordinate closely with freight forwarders, internal stakeholders, and Export Control teams to support both intra-EU and international shipments.
• Manage the general day to day administration tasks around the office to ensure smooth operations and guest coordination.
• Assist in the planning and execution of customer deliveries, demonstrations, trade shows, testing activities, and operational readiness initiatives.
• Track tasks, documentation, and timelines to support successful project delivery and operational execution.
• Adapt and streamline business standard operating procedures liaising with Australian headquarters
• Maintain accurate inventory records, including monitoring purchase orders and confirming receipt of goods.
• Track and manage assets, including maintaining up-to-date location records for a growing demonstration fleet.

Qualifications, Experience and Skills 

• Relevant bachelor’s or equivalent qualification
• Willingness to learn, grow, and adapt in a dynamic role within a scaling company, with opportunities for future development.
• Strong written and verbal communication skills, with the ability to collaborate effectively across global teams and a wide variety of stakeholders
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Highly motivated, dedicated and proactive self-starter with a strong sense of ownership and accountability.
• Experience in logistics, operations, office administration, or project support is highly desirable

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.