Payroll Coordinator (AU)

About the role

DroneShield is looking for a detail-oriented Payroll Coordinator to join the Finance team. Reporting to the Head of Payroll, you will play a key role in supporting the end-to-end payroll function across our Australian and US operations. This is a hands-on role suited to someone who thrives on accuracy, enjoys improving processes, and is comfortable working across multiple payroll platforms.

Responsibilities, Duties and Expectations 

• Support the Head of Payroll with processing monthly payroll cycles, including commissions and bonuses

• Collaborate with outsourced payroll vendors to process payroll for employees across Australia and the US

• Administer and maintain payroll systems, including Rippling, ADP, and Deel

• Manage Employer of Record (EOR) arrangements through Deel, ensuring accurate and timely payments

• Support the processing of terminations in accordance with statutory requirements

• Ensure compliance with superannuation obligations

• Support the reconciliation of annual PAYG reports to ATO Single Touch Payroll (STP)

• Support payroll end-of-month reconciliations and reporting

• Maintain and update employee personal and payroll records

• Generate monthly reports on outstanding annual leave balances

• Manage compliance filings with government agencies, ensuring accurate reporting of taxes, contributions, and benefits

• Review and approve independent contractor invoices

• Serve as the first point of contact for ad-hoc payroll queries from employees and managers

• Provide basic administrative support within Rippling for the broader team

• Support workers’ compensation payment processes

• Identify opportunities to streamline and automate payroll processes to improve efficiency and accuracy

• Collaborate with People Operations, Legal, and Finance to implement payroll-related changes, policies, and procedures.

• Document and improve payroll processes and standard operating procedures

• Support cross-functional projects and team initiatives as required

Qualifications, Experience and Skills 

Required

• Tertiary qualification in Payroll, Human Resources, Finance, or a related field

• 2–3 years of payroll processing experience, ideally across Australian payroll

• Familiarity with interpreting Modern Awards and payroll-related legislation

• Experience with payroll systems such as Rippling, ADP, or Deel (or similar platforms)

• Strong attention to detail and commitment to accuracy

• Excellent written and verbal communication skills

• Ability to work autonomously and as part of a geographically distributed team

• Willingness to work outside core hours on occasion to support global payroll cycles

Desirable:

• Exposure to multi-country payroll

• Experience with Employer of Record (EOR) platforms

• Understanding of workers’ compensation processes

• Process improvement mindset with a desire to enhance workflows and reduce manual effort

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.