Event Coordinator (USA)

About the role

DroneShield is seeking an Event Coordinator with relevant experience to join the team in Warrenton, Virginia.

DroneShield is seeking a highly organized and proactive U.S. Event Coordinator to support the planning and execution of trade shows, conferences, and internal events across the United States. This role is ideal for a detail-oriented professional with 2–3 years of event or trade show experience who thrives in a fast-paced environment and is eager to grow within a high-performing marketing team.

This position plays a critical role in ensuring seamless event execution while working cross-functionally with sales, marketing, operations, and leadership.

The position will report to the Director of Marketing.

Responsibilities, Duties and Expectations 

• Coordinate end-to-end logistics for U.S. trade shows and events, including booth setup,
  shipping, vendor management, and on-site execution
• Support planning and execution of major industry events (defense, public safety, and critical
  infrastructure sectors)
• Manage event timelines, checklists, and project trackers to ensure deadlines are met
• Coordinate with internal teams (sales, product, marketing) to align messaging, assets, and goals
• Assist with creation and preparation of event materials (presentations, collateral, signage,
  giveaways)
• Track event budgets and expenses, and support ROI reporting post-event
• Handle shipping, inventory management, and organization of event materials and equipment
• Provide on-site support at events, including setup, breakdown, and operational coordination

Qualifications, Experience and Skills 

• 2–3 years of experience in event coordination, trade shows, or marketing support
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (PowerPoint, Word, Excel) and general computer systems
• Experience with Salesforce or similar CRM platforms is a plus
• Ability to work cross-functionally and collaborate effectively with multiple teams
• High attention to detail and problem-solving mindset
• Based in or able to commute to Warrenton, Virginia
• Valid driver’s license required
• Ability to lift and transport up to 50 lbs
• Willingness to travel for events (as needed)
• Ability to work flexible hours during event periods, including early mornings and evening

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.