Bid Coordinator
Job Overview
You’re the engine behind winning construction projects. As a Bid Coordinator – Site Improvement, you’ll drive fast, reliable bid coverage across multiple U.S. markets—connecting the right subcontractors to the right scopes so Project Managers can make confident award decisions. No negotiating. No guesswork. Just precision, follow-up, and flawless execution.
About the Company: This is a full-time role for a partner agency in the self-storage industry, specializing in technology-driven storage solutions. They are dedicated to revolutionizing the construction process. As a nationwide developer and general contractor, they focus on simplifying every stage—delivering each project with consistency, quality, and precision.
Location: LATAM- Fully Remote
Your Mission: Day to Day Responsibilities
Run bid coverage for 8–15 active site improvement projects at a time
Source and qualify subcontractors nationwide for site improvement trades
Achieve 2 bids per scope (3 preferred) within a 12-day bid cycle
Outreach to 8 vendors per scope, with 2 structured follow-ups per vendor
Track vendor intent, availability, and constraints—early escalation when coverage is at risk
Review proposals for scope alignment, inclusions/exclusions, and gaps (no pricing negotiation)
Request clarifications to ensure true “apples-to-apples” bids
Maintain clean, detailed Smartsheet logs and upload all bid files consistently
Confirm and document vendor compliance (license, insurance, workers comp)
Perform OSHA Establishment Search checks and log factual notes
Deliver concise PM summary emails outlining coverage status, scope differences, and flags
Your Toolbox: Skills to be Successful
Strong spoken and written English (calls, emails, texts)
Construction procurement or bid coordination experience (preferred)
Relentless follow-up discipline and comfort with vendor outreach
Sharp eye for scope detail and proposal review
High-level Smartsheet skills and data hygiene
Professional, confident vendor communication
Ability to manage multiple deadlines without missing details
Your Perks: What's in it for you
Full-time, remote/offshore role
Flexible working hours outside the standard 8:00 AM to 4:30 PM Central Time
Clear rules, defined KPIs, and structured processes
High-impact role with ownership over bid coverage outcomes
Work across diverse U.S. markets and project types
No negotiating, no vendor awards—pure coordination and execution
Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.
What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to check your inbox (and your spam folder, just in case) for further instructions.
We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.
Once selected, you’ll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.