Proposal Coordinator, Transportation – On Site

We are seeking a highly organized, proactive and experienced Proposal Coordinator to support our Transportation division. This role is crucial for ensuring the smooth operation of division activities, managing complex schedules, and providing comprehensive administrative support. The position requires to be in the office 5 days a week (location Kingston, Ontario).  

• Assisting with proposals, including coordination and preparation.  
• Preparing Project Schedules for proposals using software such as Microsoft Project.  
• Completing various tasks to assist Division Managers and Office Coordinator.  
• Assisting with invoicing on a monthly basis.  
• Supporting Division Managers with financial metrics.  
• Working with spreadsheets related to proposals and financials.  
• Regularly updating corporate resumes.  
• Providing miscellaneous word processing support for general correspondence and other materials.  
• Daily sorting/filing of incoming project paperwork.  
• Creating project files.  
• Performing project and accounting related filing.  
• Ensuring staff are following filing guidelines.  
• Preparing packages for the courier.  
• Assisting with office safety inspections and requirements.  
• Providing onboarding assistance to new employees.