Document Controller/Administrator

We are seeking an experienced Administrator/Document Controller to join our Project Management Consulting team in AlUla, Saudi Arabia. In this role, you will be responsible for managing and controlling project documentation using advanced EDMS platforms. You will play a critical role in ensuring document accuracy, accessibility, and compliance across all project phases, supporting our PMC operations with meticulous attention to detail and organizational excellence.

• Manage and maintain all project documents within EDMS systems, including Aconex and SharePoint, ensuring proper organization, version control, and accessibility
• Implement and enforce document control protocols and procedures to ensure compliance with project requirements and organizational standards
• Create, update, and maintain document registers, metadata, and filing structures to facilitate efficient document retrieval and project tracking
• Coordinate document submissions from project stakeholders and contractors, verifying completeness and accuracy before uploading to the EDMS platform
• Monitor document workflows and approval processes, tracking status and escalating delays to ensure timely project progression
• Perform regular audits of the EDMS system to identify discrepancies, redundancies, and opportunities for process improvement
• Provide technical support and training to project team members on EDMS system usage and document management best practices
• Generate reports and analytics on document management activities, system usage, and compliance metrics for project stakeholders
• Collaborate with project managers and team leads to understand documentation requirements and customize EDMS configurations accordingly
• Archive and manage historical project documents according to retention policies and regulatory requirements