Operations Specialist / Engineer

Overview:

• The Operations Specialist will provide high-level operational support and commercial administration for projects.
• Ensure all contractual obligations, financial cycles, and compliance requirements are met throughout the project lifecycle.
• Act as a key interface between project teams, occasionally clients, and corporate departments (Finance, HR, Legal) to ensure operational efficiency.

Specific Responsibilities:

• Financial & Commercial Admin: Invoices preparation, review and submission then Payment submission and follow ups.
• Project kick-start: Lead the initiation of the kick-start phase for new projects, coordinate for insurances, bonds and all initial required documents coordinating with stakeholders to ensure resource readiness and the execution of documentation plans.
• Secondment Contracts Management:

• Administer the full secondment lifecycle, including recruitment activities, CV screening & reviews, and mobilization/demobilization requests (PAAFs, ATMs, ATDs).
• Manage the end-to-end invoicing cycle including preparation, review and submission of invoices then Payment submission and follow ups.
• Timesheet preparation, review and approval, and drafting, review, and submission of invoices, and payment follow-up.

• Technical Submissions: Support new projects in the preparation and submission of initial project deliverables until full deployment of teams.
• Insurances: Coordination for general and project-specific insurance issuance and renewal cycles.
• Bonds & Guarantees: Arrange, track, and manage the issuance/ cancellation or retrieval of performance bonds and guarantees with finance department in accordance with contract requirements.
• Reporting: Support project teams in preparing Contract Project Review presentations (CPR).

• Correspondence: Prepare letters, memos, official correspondence, and maintain project trackers and dashboards. 
• Procurement: Lead full cycle of preparation, review and signature of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).