Finance & Accounts Officer

How will you fight for an AIDS-free generation?

The Finance and Accounting Officer will support the Finance and Accounting Team in ensuring that financial and accounts operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also, strive to ensure efficient and accountable use of donor funds.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities and Accountabilities

Accounts Payables 

• Review adequacy of supporting documentation for all documentation forwarded for payment
• Review of all Mobile payments to ensure completeness and accuracy
• Responsible for timely processing of staff advances for travel and activities in the sub-offices
• Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
• Responsible for reconciliation of supplier statements
• Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
• Provides a monthly payment tracker for Invoices and Mobile Payments
• Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies
• Pro-actively addresses identified monthly compliance issues regarding payables from HQ. 

Accounts Receivable 

• Responsible for implementing EGPAF Cameroon’s advances liquidation policy
• Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted support documentation.
• Reviews posting of the advances liquidating expenses into QuickBooks for accuracy
• Maintains the field office Aged Advances report and ensures follow up of any outstanding amounts/ recovery from Payroll
• Provides monthly analytics on advances liquidation compliance trends

Cash/Bank Management

• Conducts surprise cash counts and trains the petty cash custodian on petty cash policies
• As custodian of the check books, ensures safety, sequential check writing, counterfoil controls and application of new check books as appropriate
• Monitors field offices bank accounts balances and advises on funds transfer periods and amounts
• Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

Statutory Requirements

• Ensure all statutory remittances are paid on time, and that accurate amounts are paid. All withholdings are per local law.
• Monitor news for changes in statutory requirements and regulations and consequently develop and implement the necessary procedures to facilitate adherence to statutes
• Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

Monthly Reporting activities 

• Supervises timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
• Performs accurate bank reconciliations at least monthly from the field office account

Audit & Compliance review Support

• Support Donor Related Compliance /Business Systems Reviews, including follow up and complete resolution of findings
• Support EGPAF’s annual internal and External audits and Compliance Review functions and follow up of findings

Other Responsibilities

• Provide financial technical support to the program team during Monthly activity Budgets preparation 
• In liaison with HR, orientation of new staff on finance policies and procedures
• Responsible for training staff on proper timekeeping principles per USG regulations
• Any other work-related duties as may be assigned