Procurement and Logistics Assistant

How will you fight for an AIDS-free generation?

The Procurement & Logistics Assistant will assist in the day-to-day implementation of procurement activities. He/She will be under direct supervision of the Procurement and Logistics Officer.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities and Accountabilities

• Manage procurement and ensure effective and timely procurement services following agreed procurement timelines (Distribution of PO’s, collection of quotes, etc.)
• Ensure the archiving of documents related to procurement (quotes/pro-forma, Purchase orders, Invoices, Delivery/Goods Received Notes, contracts).
• Update of supplier list and the price catalog.
• Ensure of fulfilment of the whole procurement process as per EGPAF Logistics Handbook, SOP’s, and per donor requirements where required;
• Assist in the active and regular search for suppliers with prequalification process and establishment of vendor database, which includes supplier performance information;
• Ensure that all appropriate purchases supporting documents are file accordingly (Per project and period
• Ensure that the Procurement Request Form are accurate with all information.
• Assist in a timely manner with the relevant programs, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes;
• Ensure that the Procurement Tracker form is fully complete on a daily basis and is available for distribution to manager on a regular weekly and monthly basis.
• Ensure that procurement files are complete and prepared for Finance Department for timely payments of procured Goods and Services;
• Maintain an accurate and up-to-date supplier information database for regularly purchased items, and information about local market conditions.
• Creating and providing reports to Line Manager as requested.