Finance & Accounts Assistant

How will you fight for an AIDS-free generation?

The Finance and Accounting Assistant will support the Finance and Accounting Team in ensuring that financial and accounts operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also, strive to ensure efficient and accountable use of donor funds.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities and Accountabilities

Accounts Payables 

• Assist in the timely processing of staff advances for travel and activities
• Assist in the timely processing of activities participants’ mobile payments
• Assist in Processing supplier invoices within agreed timelines
• Keep track of vendor invoices and report on same.
• Assist in timely processing and payment of stakeholder dues and update trackers as necessary. 

Accounts Receivable 

• Assists in the collection and review of Field Expense Reports, ensuring the validity and accuracy of all submitted expenses
• Assists in the accurate posting of the advances liquidating expenses to QuickBooks 

Cash/Bank Management

• Conducts surprise cash counts
• Ensure timely banking of any unspent amounts refunded by staff as well as any checks written in favor of the foundation for various transactions.  

Statutory Requirements

• Ensure all statutory remittances are paid on time, and that accurate amounts are paid
• Maintain and update statutory remittances file, conducting period audits of the files to ensure the ability to satisfy any statutory scrutiny

Monthly Reporting activities 

• Timely posting of all transactions as well as ensuring consistency, accuracy, and completeness of such transactions.
• Ensure field offices meet all reporting deadlines for Quick Books end of the month Reports 

Other Responsibilities

• Scan and upload accounting vouchers to OneDrive, and archive same in the archives.
• Support the Audit/Compliance Review Exercises
• Any other work-related duties as may be assigned