Temporary Associate Procurement Specialist

Purpose of Post

Under the leadership and supervision of the Procument Specialist, assist in the development and execution of a robust, competitive, and sustainable procurement and supply chain management strategy that is targeted at enhancing responsiveness to programmatic requirements as well as achieving Value for Money (VFM).

RESPONSIBILITIES:

• Assist in the development of a comprehensive annual Procurement Plan for the Foundation and subsequently monitor its implementation.
• Critically analyse the completeness and adequacy of purchase requisitions further ensuring they comply with the Foundation policies and procedures before proceeding with the solicitation process.
• Work collaboratively with departments and provide sound, compliant and effective procurement guidance and solutions.
• Process the procurement requests as assigned by the Procurement Specialist in line with the laid down Foundation policies, procedures and best practices.
• Ensuring that the proposals or quotations are solicited fairly, transparently, competitively and ethically in line with Foundation policies and procedures.
• Continuously conduct market intelligence to identify emerging opportunities and risks and contribute to the mitigation response plan.
• Meticulously analyze the submitted proposals/quotations in terms of stipulated requirements and conformance to specifications.
• For procurements that are under the purview of the Procurement Committee, prepare adequate documentation for their review.
• Submit complete, accurate and well-organised procurement documentation for review and approval giving flow of the procurement process in line with the Foundation policies and procedures. Further, following up on pending reviews and approvals.
• Perform any other duties as assigned by the Procurement Specialist.