People & Culture Coordinator

We're looking for a proactive and highly organised People & Culture Coordinator to join our People & Culture team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workloads, and takes pride in delivering exceptional work.

As a key member of the team, you'll support a broad range of People & Culture initiatives and day-to-day operations, helping to create a seamless employee experience across the business. You'll be someone who loves staying organised, has exceptional attention to detail, and enjoys seeing projects through from start to finish.

You'll be confident working autonomously while collaborating with stakeholders across the business. Trusted with sensitive information, you'll demonstrate professionalism, discretion and integrity at all times. You're a natural relationship builder who communicates well, takes initiative, and is always looking for ways to improve processes and contribute to the team's success.

Most importantly, you're curious, eager to learn, and excited to take on new challenges. You enjoy being part of a collaborative, people-focused culture where no two days are the same.

If you're passionate about people, thrive on organisation, and are looking to build your career within a supportive and energetic team, we'd love to hear from you.

Responsibilities include supporting the full employee lifecycle from day-to-day P&C Operations:

• Support the recruitment process by posting roles, scheduling interviews, preparing offers
• Own weekly recruiting progress and system updates in Smartrecruiters
• Assist in the creation of various forms, documents, spreadsheets and presentations
• Help implement P&C initiatives and projects
• Identify and provide recommendations to improve culture and business operations
• Coordinate new hires and contractors pre-boarding activities and onboarding schedule
• Manage the learning and development schedule and P&C calendar as needed
• Assist with policy updates and regular handbook updates
• Maintain employee personnel files in company HRIS
• Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination
• Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.
• Collaborate with the global P&C team on various initiatives including monthly reporting, events, etc.
• Utilize people admin systems (Rippling, Salesforce, Adobe Sign, Smartrecruiters, Egnyte), and pull data for reporting as needed
• Communicate with outside vendors such as Checkr, HireRight, etc. as needed
• Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly
• Own all background checks and audit requests
• Own all 401k administration and transfers through Fidelity
• Manage the P&C alias inbox, ensuring quick response times and escalate problems as needed  
• Communicate various employee issues to P&C Business Partners