Office Assistant

EPCVIP is looking for a reliable, people-first Office Assistant to keep our workplace running smoothly every day. This is a 4 days a week part time (7 am to 2 pm) on-site role where this person will be the face of our front desk, the engine behind our kitchen and event operations, and a trusted backup to our Office Manager. This role will report to an Office Manager and touch almost every corner of the employee and visitor on-site experience: from greeting guests to coordinating team lunches to getting conference materials shipped on time. WE are looking for someone who takes pride in a well-run office and loves bringing a little warmth to the workday.

Responsibilities:

• Own the front desk and reception areas: greet guests, employees, and vendors professionally, prepare conference rooms, and coordinate food and coffee for client meetings.

• Order and stock food, drinks, snacks, and supplies across all kitchens and the cafeteria; manage vendor relationships for grocery, Amazon, and water delivery orders.

• Sort and route all incoming mail, handle package intake, and coordinate outbound shipping via UPS/FedEx.

• Coordinate recurring team culture events: weekly team lunch, birthday celebrations, and baby showers: including ordering, budgeting, and scheduling.

• Support conference and event logistics: pack, ship, and track booth materials, swag, and travel logistics ahead of each deadline.

• Assist with client and team gifting, coordinating orders within approved budgets and internal ticketing processes.

• Serve as backup to the Office Manager on select administrative and light-support tasks when they are unavailable.