Executive Assistant - Epworth Medical Foundation

Excellent opportunity for a multi skilled and experienced professional to provide administrative and project support to the Executive Director, Epworth Medical Foundation and their leadership teams. Based at Reception, you will be the initial meet and greet of all visitors to the office and support the general operations and day-to-day activities of the team. Key responsibilities include providing all round support to the Executive Director, Epworth Medical Foundation and their leadership teams, meeting and committee Secretariat, email and calendar management, travel and catering arrangements, preparation of presentations, reports and general administrative tasks in relation to employee benefits, awards and cyclical P&C management processes.

To be successful in this role…

• Effective diary management and monitoring to ensure Executive time is structured effectively.
• Efficient review of incoming electronic and paper-based correspondence to executive, bringing urgent matters to attention to ensure action and response is timely.
• Responding to queries or issues on behalf of Executive where appropriate and in a timely manner.
• Document and follow-up of Leadership Team meetings and forums:
  • Preparation of agendas, minutes and papers as required.
  • Tracking and follow up of agreed action items.
  • Prepare and disseminate EMF’s Board papers and related materials.
• Act as a first line resource for internal and external customers requiring information.
• Co-ordinate or assist in the management and delivery of small to medium projects, supporting the planning and organisation of activities as required to ensure the successful implementation of projects.

Position Description Inherent Requirements