Resource Management Assistant (entry-level position)

CORE RESPONSIBILITIES

Data management:

• Accurately input and maintain resourcing data across internal systems (e.g. Resource Hero, Excel, Outlook etc).
• Maintain resource records for starters, leavers, movers, and returners.
• Ensure data consistency across tools and perform basic data checks, flagging discrepancies as needed.
• Compare and reconcile different data sets to ensure accuracy.
• Understand project budgets and reflect them correctly in Resource database.
• Identify and escalate issues when appropriate.

Reporting and insights:

• Use and quality-check existing reports (in Resource Hero, Power BI and Excel).
• Assist in preparing basic and ad hoc Excel-based reports and analyses.
• Present data and insights clearly.

Departmental stakeholder relationships and communication:

• Attend departmental resource meetings. 
• Coordinate with team members to clarify unclear or missing information.
• Communicate ideas clearly and effectively.

Personal effectiveness and ownership:

• Displays personal organization. 
• Ensure timely completion of administrative and reporting duties.
• Open to feedback and proactive in following up on outstanding items.