Job Overview
- Coordinating front of house operations by managing reception services, visitor access, biometric systems, and internal office communications.
- Managing office supply inventory, vendor relationships, equipment maintenance, and day-to-day facilities issues including cleanliness, safety, and functionality.
- Overseeing administrative workflows such as parking allocation, mail handling, internal records, and office-related expense reporting.
- Supporting event and meeting logistics, including room setup, catering, and supply management.
- Contributing to policy compliance and process improvement across all aspects of office infrastructure, collaborating closely with security, facilities, and technical teams.
- Plan and manage yearly department budget and resource allocation
- Coordinate front of house operations by managing reception
- Oversee that the reception area are kept tidy and clean always
- Update calendars and schedule meetings
- Random Reservations/bookings
- Oversee delivery of Incoming & outgoing correspondence
- Management of recycling and creating Eco-friendly environment
- Supervise Office related taxi services & transfers
- Cooperate with daily security questions, cooperation with security guards
- Manage swiped On system daily operations
- JIRA, ticket monitoring, re-assigning
- Supervise document flow for incoming/outgoing mails & cargo (Post Office, International courier services)
- Supervise Bio Star fingerprint access system, Access Cards, control of resignation files/ file administration in terms of Office Management needs
- Assisting other administrative staff with overflow work, including word processing, data entry and research.
- Additional projects based on Office Management needs
- Perform his/her duties in accordance with standards and procedures established by the company
- Comply to Internal Policy and instructions
- Perform job obligations in proper, high quality and timely manner
- Perform his/her duties in accordance with standards and procedures established by the company
- Comply to Internal Policy and instructions
- Perform job obligations in proper, high quality and timely manner
- Ensure compliance and accuracy of the provided information
- Timely execution of any other reasonable tasks provided by the Direct Manager falling within the held position
- Replace colleagues during their vacations, sick leaves and other absences, provided that replacement take place during working time and shall not be considered as additional work
- Ensure full attendance at trainings and workshops necessary for job assignments according to the development plan and request of the Direct Manager
- Be Care for assigned work resources and items
- Carry out the activities related to person safety
- Request the manager to provide timely and accurate job assignments and to secure necessary resources for execution of job responsibilities and tasks.
- Provide the manager proposals for work improvement.
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