Executive Assistant - CR Remote

Summary

You will manage calendars, coordinate travel, organize meetings and events, and assist with onboarding and internal communications. You will succeed in a fast-paced, global environment and can independently manage shifting priorities while delivering high-quality administrative support. You will report to the VP of Global Finance Services.

Main Responsibilities

• Calendar & Meeting Management: Manage executive calendars, prioritize appointments, resolve scheduling conflicts, and coordinate logistics for meetings and events.
• Travel Coordination: Arrange business travel including flights, accommodations, and transportation, ensuring compliance with company policy and providing detailed itineraries.
• Meeting Preparation: Organize executive and team meetings, prepare and distribute agendas, collect pre-reading materials, and ensure all logistics are in place.
• Administrative Support: Attend meetings when needed, take notes, track action items, and send reminders to ensure follow-through.
• Document & Expense Management: Draft and edit presentations and documents, manage expense reports, and handle purchase requisitions and invoice approvals.
• Team Support & File Management: Support GFS leads with ad-hoc tasks, maintain organized and confidential filing systems, and assist with onboarding and internal communications.