Indirect Tax Specialist

With an ever increasingly complex indirect tax global landscape, Fastmarkets is restructuring its in-house tax team to bring in an indirect tax specialist to manage the day-to-day indirect tax obligations of the Group

PRINCIPAL ACCOUNTABILITIES

Compliance responsibilities

• The preparation of all the Group’s Indirect Tax Returns for all companies in the Group, including VAT, Sales Taxes and Digital Service Taxes. The Group is currently registered for VAT in 20 countries and for US Sales Taxes in c.20 States.
• Ensuring all indirect tax payments are made accurately and on time
• Ensuring the Group’s finance systems – NetSuite, Esker, Zone, Pleo, Avalara - calculate the correct indirect taxes and file compliant returns
• Ensuring all registrations are up to date by identifying new indirect taxes obligations in countries and states
• Prepare and maintain VAT control account reconciliations, ensuring balances are accurate, fully explained, and reconciled to VAT returns, payments and refunds.
• Investigate and resolve reconciling items on a timely basis, working closely with finance teams where required.
• Ensure VAT control account reconciliations operate as an effective key control within the indirect tax governance framework.
• Preparing and submitting EC Sales Lists, Intrastat and any other recapitulative or statistical filings required across the Group’s registrations.
• Monitoring and implementing e-invoicing, e-reporting and digital reporting obligations across the Group (including UK Making Tax Digital and EU ViDA developments), ensuring systems and processes remain compliant as new mandates take effect.
• Determining the correct VAT and sales-tax place of supply for the Group’s electronically supplied services, subscriptions and events, including operation of OSS / non-Union OSS and monitoring of US sales-tax economic nexus.
• Maintaining the Group’s input VAT recovery position, including any partial exemption method and recovery on professional and transaction-related costs.
• Ensuring all products are categorised correctly from an indirect tax spec
• Managing the end-to-end process for new indirect tax registrations
• Managing responses to the Tax Authority enquiries.

Accounting and Forecasting responsibilities

• Accurate weekly forecast of indirect tax payments

Process and system responsibilities

• Ensuring indirect tax systems and processes are optimised to maintain cost efficiency and high levels of accuracy

Other responsibilities

• Create and manage a global tax compliance calendar to monitor all filing and payment deadlines.
• Manage the tax residency certification process for the Group.
• To maintain, update and write tax manuals as applicable to the Group.
• Communicate complex indirect tax matters clearly and confidently to both technical and non-technical stakeholders.
• Build collaborative and effective working relationships across finance, legal and wider business teams.

KEY INTERFACES

• The Finance team
• The outsourced tax team at PwC and VAT IT
• The Events Operations Team
• Tax authorities