Event Operations Coordinator

Your Responsibilities:

• Translate event briefs into task lists, timelines, checklists and keep them up to date.
• Coordinate with vendors (venues, catering, printing, AV, merch): request quotes, confirm details, track delivery.
• Collect data for contracts, submit requests to Legal and track status until signing.
• Maintain and promptly update event schedules and agendas; communicate changes to stakeholders.
• Collaborate with Marketing, Sales, Product, HR and IT on messaging, demos, speakers and logistics.
• Manage design & production workflow: brief designers, follow up on assets, ensure print-ready files are delivered on time.
• Work with HubSpot (or similar CRM) to maintain event contact lists, update leads/meetings and ensure data is ready for follow-up.
• Support basic market & competitor analysis around key events and prepare short summaries with key findings.