School Operations Manager

The West Coast School Business Operations Manager plays a key role in the overall operations and financial integrity of Gersh Autism. This position provides leadership in school management, collaborates with cross-functional teams to ensure compliance and operational excellence, and supports strategic initiatives aligned with Gersh Autism Academy’s mission to empower students on the autism spectrum.

Leadership & Strategy

• Attend Senior Management and Leadership Team meetings to provide updates on school activities, business objectives, and outcomes.
• Collaborate with the corporate Finance, IT, Data and Compliance, and Facilities departments to ensure all school buildings follow established SOPs and operational standards.
• Plan and manage change initiatives aligned with the school’s development and strategic plan.

Financial Resource Management

• Actively monitor and control utilization and productivity performance by:
• • Maintaining mandate “burn-down” calendars to ensure all student mandates are met weekly, monthly, and annually, including BT assignments.
  • Conducting daily audits of all related service sessions to ensure verification and subsequent billing.
  • Hosting weekly utilization review calls, analyzing shortages or overages, and working with school leaders to identify root causes.
  • Creating monthly reporting on findings for Finance billing activities.
  • Meeting weekly with the IEP Coordinator to confirm that all mandate changes are properly documented in both the billing systems and the student contract.
• Own student contracts end-to-end, from enrollment through re-enrollment, including:
• • Overseeing GA contract updates and meeting bi-annually with advocacy attorneys to ensure all necessary changes are captured.
  • Partnering with Admissions and Enrollment teams to ensure new students are enrolled efficiently and on time.
  • Project-managing the enrollment and re-enrollment process within FinalSite.
  • Acting as liaison between Gersh and sending school districts to ensure district deadlines are met and all referral students are properly papered and billed twice per year.
• Health & Safety
• • Serve as the acting auditor for all safety drill logs.
  • Identify and mitigate hazards through proactive risk assessments.
  • Oversee school compliance with statutory obligations for students with special needs, ensuring adequate financial and agency support.
  • • This includes management of SOPs—auditing, creating, editing, and archiving as required.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree in Business Administration, Education, Operations Management, or a related field required; Master’s degree preferred.
• Minimum of 5 years of experience in school operations, business management, or a leadership role within an educational or human services organization.
• Experience managing budgets, contracts, and vendor relationships.
• Prior experience in special education or working with individuals with autism preferred.

Technical Skills

• Advanced proficiency in Microsoft Excel and Word.
• Familiarity with education management systems such as PowerSchool, FinalSite, or similar platforms.
• Strong data analysis and reporting skills with attention to accuracy and detail.

Leadership & Communication

• Proven ability to lead cross-functional teams and collaborate across departments.
• Strong interpersonal and negotiation skills; able to communicate effectively with staff, families, and external partners.
• Ability to manage multiple priorities while maintaining compliance and operational excellence.

Additional Requirements

• Must be able to maintain confidentiality of student and organizational information.
• Flexible and adaptable to changing needs in a fast-paced environment.
• Commitment to Gersh Autism’s mission and values.

Benefits

Gersh Autism offers a competitive compensation package, including comprehensive health and retirement benefits, professional development opportunities, and a supportive work environment committed to your personal and professional growth. 

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k matching)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Short-Term & Long-Term Disability
• Training & Development