Executive Assistant
Office SupportJob Overview
We are seeking a highly organised, professional, and proactive Executive Assistant to support the Chief People Officer, Chief Financial Officer, and Chief Executive Officer in a dynamic, fast-paced global commissioning company. The successful candidate will be responsible for providing high-level administrative support while managing sensitive and confidential information. This role will involve coordinating executive schedules, booking client events, and facilitating corporate board meetings.
Key Responsibilities
We are seeking a highly organised, professional, and proactive Executive Assistant to support the Chief People Officer, Chief Financial Officer, and Chief Executive Officer in a dynamic, fast-paced global commissioning company. The successful candidate will be responsible for providing high-level administrative support while managing sensitive and confidential information. This role will involve coordinating executive schedules, booking client events, and facilitating corporate board meetings.
Key Responsibilities
Executive Support
- Manage and prioritise the daily schedules and calendars for the CPO, CFO, and CEO, ensuring optimal time management and coordination of activities.
- Organise and prepare materials for meetings, ensuring all required documents and presentations are ready for executive reviews.
- Provide executive-level administrative support, including managing emails, phone calls, and correspondence for the leadership team.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
Corporate Board Meetings
- Coordinate and schedule corporate board meetings, ensuring all logistics, agendas, and documents are in place.
- Attend board meetings to take minutes, track action items, and ensure follow-up.
- Communicate effectively with senior leadership and stakeholders to ensure that key decisions are documented and executed.
General Administrative Duties
- Prepare, proofread, and edit correspondence, reports, and presentations for the executive team.
- Maintain an organised filing system for electronic records.
Client Event Coordination
- Collaborate with internal teams to ensure smooth execution of events that align with the company’s strategic goals.
- Assist with event-related preparations, such as compiling guest lists, managing RSVPs, and ensuring that event details are communicated clearly to all involved.
Qualifications and Experience
- Proven experience as an Executive Assistant or similar role, ideally supporting C-level executives.
- Strong organisational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Professional demeanour, with the ability to interact with senior leaders and external stakeholders.
- Ability to work independently and as part of a collaborative team.
- A proactive, solutions-focused approach with a strong sense of initiative.
Employee Benefits
- 20 days’ holiday, plus UK Bank Holidays; additional holiday is accrued after every year of service, up to 5 years.
- 5% pension contribution from the employer.
- Private health insurance for the employee and family after the qualifying period.
- BUPA Employee Assistance Programme.
- Electric car salary sacrifice scheme with Octopus after the qualifying period.
- Cycle to work scheme.
- Fully funded training courses and qualifications to support continuous professional development.