Job Overview
- Provide phone and visitor reception, responding to routine inquiries, email, phone, package and fax notification messages to recipients.
- Sort, distribute and forward daily mail; expedite express mail.
- Type routine correspondence, reports, phone lists, research directory, transparencies, and other materials as requested whether I Arabic, English or French.
- Proofread for completeness and accuracy.
- Schedule meetings.
- Assist with photocopying requests.
- Deal with office needs (stock request, reparations, preserve office files…)
- Perform related duties as required.
- Conduct research and business analysis on various ranges of requirements.
- Prepare business plans and implementation schedules.
- Research and carry out specific projects as assigned by the CEO.
- Follow up on reports due to CEO.
- Develop and maintain data sheets for clients and prospects in countries where the organization operates in.
- Set up accommodation arrangements for company visitors.
- In charge of the preparation of materials for meetings as appropriate.
- Receive, sort and screen all incoming correspondence including postal mails and e-mails. Categorize and prioritize responses needed. Summarize lengthy correspondence, highlighting key sentences and topics.
- Maintain an accurate and up-to-date business and personal contact database of the CEO.
- Responsible for the timely management of all communication; written, via email, postal correspondence, and voice-mail among stakeholders. And prepare correspondences/reports for CEO’s signature.
- Prepare agendas, attend meetings as instructed and take minutes, distribute and make necessary follow-up on progress, and ensure that deadlines are met.
- Assist the CEO with the creation of PowerPoint presentations.
- Calendar Management: scheduling meetings, sending meeting requests to third parties including employees.
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