Rights & Permissions Specialist
fulltime_permanent mid_levelJob Overview
Who We Are
Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.
We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.
We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.
What We Build
Our products—Eureka Math and Eureka Math², Wit & Wisdom, PhD Science, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.
Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.
Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.
PhD Science is a hands-on K-5 Science program that sparks curiosity as students build enduring knowledge of how the scientific world works.
These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.
Where We’re Headed
Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.
Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.
Job Purpose
The Rights & Permissions Specialist supports the research, acquisition, clearance, documentation, and tracking of third-party content used across Great Minds’ digital and print curriculum materials. This role manages day-to-day permissions requests, conducts rights-holder research, secures licenses, and ensures usage terms, restrictions, and metadata are accurately captured and maintained within a rights, digital asset, and content management systems. Working closely with cross-functional partners, the Rights & Permissions Specialist helps ensure assets are compliant, discoverable, and ready for use, contributing to timely product releases and high-quality, knowledge-right instructional materials.
Responsibilities
Permissions & Rights Management
Assess incoming permission requests for images, video, text, audio, and data assets used across digital and print educational products.
Conduct copyright and rights-holder research for third-party assets.
Secure rights from licensers, negotiate terms, and ensure compliance with copyright, licensing agreements, and internal guidelines.
Review manuscripts and digital platforms to validate third-party assets for compliance with contractual permissions and digital licensing requirements (hosting, streaming, derivatives, etc.).
Metadata Management & Data Quality
Track request statuses, dependencies, and delivery milestones within established workflows.
Maintain accurate rights metadata—such as usage terms, restrictions, expirations, source documentation, rights holders, and attribution requirements—using defined metadata schemas.
Assist in regular data-quality checks, and maintain accessible documentation for audits and compliance reviews.
Participate in testing and rollout of enhancements or new features within digital asset and rights management systems.
Cross-Functional Collaboration
Collaborate with Product, Content, Editorial, Legal, Production, and Digital teams to ensure clarity around rights status and licensing limitations.
Communicate potential rights risks or restrictions, and suggest alternative assets, when needed.
Support the Rights & Permissions team in preparing rights reports or compliance summaries for release cycles.